Managed IT Support - Microsoft Word or Google Docs: Balancing Powerful Includes with Seamless Cooperation
Just how much do you require out of a word processing program? With Microsoft Word or Google Docs, it depends upon what you are attempting to accomplish.
When thinking about whether your organization must utilize Microsoft 365 or Google Workspace, the distinction between each's word processing applications might be the make or break factor.
Microsoft Word and Google Docs both function as cloud-connected composing centers, however the importance of your documents could shape your decision.
As users will see throughout M365 and Workspace, the difference in between desktop and web apps has to do with balancing some of Microsoft's deeper functions and Google's concentrate on partnership.
In this post, we will take a look at the differences in between Word and Docs, breaking down how the advantages and drawbacks of each might impact your workflow.
Pricing
Microsoft 365 and Google Workspace are priced per user, per month, and have various tiers of prices. As it relates to Word and Docs, the difference in tiers normally just impacts storage area and schedule of the Word desktop app.
The desktop apps are not readily available through Microsoft's Business Basic plan ($ 5/user/month), so users at that level will have to be pleased with Word Online.
Microsoft offers its apps for as low as $8.25/ user/month, but users then lose out on other functions like Microsoft Teams, SharePoint, and Exchange Online.
Every Google Workplace membership comes with all its web apps. Google does not have downloadable desktop apps, and all need to be run out of a web internet browser.
When it comes to how much drive storage is offered throughout all these subscriptions, see the graphic below:
A grid revealing the rates and storage capabilities of Microsoft 365 and Google Workspace
Text files are not likely to make much of a damage in your overall storage, other than possibly on Google's starter plan with only 30 GB of drive storage.
One TB of space on Microsoft's a lot of inexpensive offering would be ample to house all of your Word files and plenty more.
In general, the features across both M365 and Workspace will identify which among these rates works for you.
Functions
Not every business needs comprehensive functions for composing documents, however if you use your word processor to compose more than one-page reports, there is an opportunity you will.
Google Docs is a fantastic application for university student who wish to be able to write standard papers with little format that they can access from anywhere they have an internet connection.
Anything more than that, and Docs doesn't hold a candle to the power of Word. All of it boils down to if Docs suffices.
Docs does have some functions that Word online does not, like the ability to edit text designs that you utilize consistently, in addition to an insertable table of contents.
The desktop variation of Word has all the features missing out on from its online offering, implying they must be included after the collective element of the file is completed.
Google's offering does not enable for particular adjustments to paragraph spacing or paragraph marks at all.
Word also has a deep library of design templates that assist to develop the most visually striking documents you can. This makes design basic, as the user only requires to change placeholder text and images, and input brand name colors.
With the help of expert system, Word Ideas will use all its additional functions to help users create the very best file possible. This consists of the layout and composing in total.
Concepts may recommend a header format rather of by hand bolding and centering text. Text ideas may be to eliminate jargon or abbreviations in favor of clearer phrasing.
Think about this as the next generation of spellcheck, as it does more than just correct grammar, making your voice clearer.
Maybe most importantly, Word and its desktop apps offer functionality throughout platforms. Those using Microsoft 365 can easily incorporate their PowerPoint slides, Excel sheets and charts, and other media from the M365 suite into their documents, and vice versa.
Additionally, as soon as documents reach a specific length, like in the case of research or manuscripts, Google Docs becomes weighed down. Word is more proficient at handling long-form files without lag.
Considering that lots of companies are currently utilizing versions of Microsoft applications, this permits better crossover when working with other business.
M365 users will likely have fewer issues opening files from other business, a countless which likewise utilize Word worldwide.
When it comes to functions, Word and all of Microsoft 365 will take the crown.
Desktop apps have the capability to house far more functions than a web app, which can be seen across M365 and Workspace as a whole.
Partnership
The applications within Microsoft 365 were constructed as specific, fully formed programs, with the ability of online collaboration added later in their life. On The Other Hand, Google Workspace was constructed with partnership in mind, leaving a few of the heftier features behind.
Both offerings can be modified by multiple individuals simultaneously, saving to the chosen drive almost instantly.
Word lags slightly in contrast to Docs, especially when working out of the desktop app. Originally, it was not possible to send a collaborative link in Word online, however that feature has because been included.
It is also simpler to share files quickly through Docs, and the ability to alter consents for other users appears instantly when attempting to share.
That function is simply a bit harder to reach with Microsoft, and you must conserve the file to OneDrive to prevent versioning concerns.
While the space isn't as big as some will make it appear, Google Docs is definitely much better for teaming up within business. It is necessary to keep in mind that you might face compatibility issues with other business that do not use Docs. Google has said it will roll out compatibility with Microsoft documents because the launch of their web apps, they are yet to provide on that pledge.
Considered that collaboration has actually been a focal point during COVID-19, expect both suites to continue to focus on growing in this area.
Decision
So, just how much does a business requirement in their word processing program? It depends upon the strength of your files.
If you normally just keep it support gold coast in mind or write short internal files, it might behoove you to take advantage of the collaborative elements of Google Docs.
If your company exports longer manuscripts for exclusive research study or utilizes really particular formatting, you'll absolutely need Microsoft Word. If your organization is sending out files to other businesses, Word and 365 should ensure compatibility.
The word processors are just one piece of the Microsoft 365 and Google Workspace efficiency suites.
It is most likely that you are not making your choice based solely on these applications, but the features found on Word could be definitely essential and force you towards M365.
IT Support Guys has leveraged the power of Microsoft 365 since 2008 when it was still called Business Productivity Online Suite (BPOS), and we have actually continued our partnership till the present day.
